PRESIDENT

  1. Organize, plan and lead to ensure the perpetuation and overall success of the chapter.
  2. Work with the chapter advisor to plan a calendar of activities for the upcoming year.
  3. Plan regular meetings and prepare agendas for the officers; delegate responsibilities as necessary.
  4. Plan meetings and prepare agendas for a general chapter meeting at least once per semester or per term.
  5. Coordinate the planning and the implementation of the New Member Recognition Event.
  6. Meet with the other officers and the chapter advisor to choose new honorary members.
  7. Ensure that the chapter meets minimum Chapter Standards and achieves the chapter’s targeted performance level.

VICE PRESIDENT

  1. Fulfill president’s duties in the absence of the president and assist president in the completion of duties as needed.
  2. Coordinate executive board and committees to promote awareness of Golden Key on campus with key constituencies (members, honorary members & campus VI Ps?, prospective members) – particularly targeting eligible students during the annual membership drive.
  3. Ensure that the chapter meets minimum Chapter Standards and achieves the chapter’s targeted performance level.

TREASURER

  1. Manage all financial transactions of the chapter with guidance from the chapter advisor.
  2. Receive and distribute chapter funds.
  3. Work with the president and advisor to prepare an accurate budget for the chapter within one month of the new academic year.
  4. Balance the chapter account and report to the chapter, the advisor and the regional director at least once a month.
  5. Submit financial information as indicated in Chapter Standards (Semi-Annual Reports, Dec. 1 & June 1).

RECORDING SECRETARY

  1. Record and prepare the minutes of each executive board and chapter meeting to distribute to chapter leaders, advisor(s) and appropriate Golden Key staff (minutes to the AD can be submitted in a batch every month by the corresponding secretary).
  2. Prepare and deliver the induction invitations to the administrators and faculty.
  3. Mail all the new member joining forms and fees, which may have been hand delivered to the advisor's office, to the international headquarters by the membership deadline.
  4. Serve as chapter archivist with the assistance of the chapter advisor (unless there is a historian).
  5. Work with other officers to ensure Activity Reporting is current.

CORRESPONDING SECRETARY

  1. Distribute messages from the chapter advisor, the chapter president or other officers to all chapter members.
  2. Compose and send any chapter correspondence to university administrators and faculty, members, honorary members, alumni, campus student organizations, etc.
  3. Prepare and mail correspondence to international headquarters.
  4. Send Advisor and Officer Profile Forms when new officers are elected or anytime there is a new advisor and any time any contact information changes.
  5. Work with chapter historian to ensure Activity Reporting is current.

See other officer roles on reverse side...

HISTORIAN

  1. Oversee the completion of Activity Reports and Semi-Annual Reports.
  2. Obtain and organize important chapter documents and organize for the chapter’s future reference.
  3. Take pictures to include on the chapter’s independent website or future local publicity materials.

COMMUNITY SERVICE DIRECTOR'

  1. Investigate member interest in non-education service opportunities.
  2. Network and partner with other student organizations with programs and activities.
  3. Plan and coordinate at least two service activities per term/semester.
  4. Coordinate the service committee and call committee meetings as necessary.

SOCIAL DIRECTOR

  1. Plan and coordinate at least one social activity for chapter members per term/semester.
  2. Coordinate the social committee and call committee meetings as necessary.

PUBLIC RELATIONS/AWARENESS DIRECTOR

  1. Coordinate all publicity for chapter activities and events in cooperation with the Vice President.
  2. Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed.
  3. Place ads and public service announcements in local media.
  4. Write and submit press releases for important chapter activities.
  5. Explore any creative methods of advertising or publicity to increase awareness about Golden Key.

FUND-RAISING DIRECTOR

  1. Investigate sources of local funding and coordinate activities. Aim to raise at least $1,000 within the term of office.
  2. Coordinate the fund-raising committee and call committee meetings as necessary.
  3. Recruit fund-raising volunteers from chapter members and/or officers.



WEB MASTER

  1. Update and maintain the Golden Key at TAMUCC Web page. This may be done in Wiki. No HTML knowledge is required.
  2. Make sure the web page is linked to the Golden Key site - www.goldenkey.org
  3. Ensure TAMUCC's Golden Key information is correct and current on the Chapter Directory of www.goldenkey.org.
  4. Obtain any information needed for web page updates from president, secretaries, historian and publicity director.